Embedding fonts can be great when you want to share a presentation with others that contain custom fonts that might not be commonly present on most computers. However, embedding fonts can also increase the size of your presentation files, and you may want to remove the embedded fonts in PowerPoint. But, how exactly do you remove embedded fonts in PowerPoint?
To remove embedded fonts in PowerPoint, click on the “File” ribbon. Then, select “Options”. Click on Save from the list of options on the left. Uncheck the “Embed fonts in the file” option under the “Preserve fidelity when sharing presentation” section. Then, click OK to save your preferences.
In the rest of this article, I will explain the procedure in detail. Plus, I will talk about how to find embedded fonts, replace them, embed new fonts, and more. So, keep on reading to learn everything there is to know about embedding fonts.
What are Embedded Fonts in PowerPoint?
Have you ever been in a situation when you used a custom fonts on your PowerPoint presentation, and the moment you sent it to your colleague, the fonts completely changed! You no longer had the same look and feel as the presentation that you had created.
Embedding fonts in PowerPoint can solve this problem for you. With this feature, you will no longer have to worry about your presentations appearing as gibberish on your colleague’s computer or your office computers. You won’t have to be embarrassed during a slide presentation to your students or coworkers.
So, what are embedded fonts in PowerPoint? Embedded fonts in PowerPoint allow you to share your presentation with custom fonts without having the need to install these custom fonts on the recipient’s computer. This feature allows you to attach specific fonts with a PowerPoint presentation so your presentation always looks the same!
If you are not using the “Embed fonts in PowerPoint” feature, you will need to install custom fonts on the recipient’s computer as well. Without that, either the presentation will not be readable or PowerPoint will change the overall look and feel of your presentation by using alternative fonts for the presentation.
This is a problem because if you are sharing your presentation with five of your colleagues, all of them have to install the font. With the embed font option, you can attach the font file to the PowerPoint file. So, whoever opens your file won’t have to separately install the fonts on his device. The file opens and the fonts appear perfectly.
How to Remove Embedded Fonts in PowerPoint?
While embedding fonts in PowerPoint is great, it can quite easily increase the size of your presentation file.
If you have received a PowerPoint presentation that contains embedded fonts, then you might need to perhaps need to remove embedded fonts from the files in order to reduce the file size.
The process is actually quite simple. In the later part of the article, I will also share with you how to embed the fonts back into the presentation just in case you feel the need to reinstate it back!
Let’s see how to remove embedded fonts in PowerPoint both on Windows PC and Mac:
Remove Embedded Fonts in PowerPoint on Windows PC:
Follow the steps below to remove embedded fonts in PowerPoint:
- Open the file in PowerPoint
- Click on the ‘File’ tab in the top left
- Select ‘Options’
- Click on ‘Save’ from the list of options from the left
- Look for the ‘Preserve fidelity when sharing this presentation’ section
- Uncheck the ‘Embed fonts in the file’ box
This will remove all the embedded fonts in the PowerPoint file.
Remove Embedded Fonts in PowerPoint on Mac:
To remove the embedded fonts in PowerPoint on Mac, follow the below steps:
- Open the PowerPoint file.
- Go to the menu and select “Preferences”.
- You will see a dialogue box opening
- Look for the “Output and Sharing” option.
- Click on ‘Save’.
- Under ‘Font Embedding’, uncheck the ‘Embed fonts in the file’ option.
This will remove the embedded fonts in the PowerPoint file.
How to Find and Replace Hidden Fonts in PowerPoint?
In case you need to change the font in the PowerPoint file, there’s an excellent built-in tool in PowerPoint. There are many reasons that you might want to change fonts. It may be because a certain presentation program or conference demands a specific font. Or maybe the file comes from a colleague whose font choice you don’t like much.
Or maybe you might have a change of heart about your design. Whatever the reason is, there’s a simple solution. Let’s see how:
- Open the file in PowerPoint.
- Select the ‘Home’ tab on top.
- Look for the ‘Replace’ button slightly to the right from the middle-top of the screen
- Click the dropdown icon next to it.
- Select ‘Replace Fonts’
- Choose what you want to replace and with which you want to replace.
- Click on the ‘Replace’ button.
That’s it! You have found and replaced hidden embedded fonts in the PowerPoint file with the font of your choice.
Double Byte and Single-Byte Fonts
When replacing fonts in PowerPoint, you might run into some trouble. This is because PowerPoint can’t replace double-byte fonts with single-byte fonts. So, what are a single byte font and double-byte font? Let’s see:
Single Byte Font
Single byte fonts are where every character of that font uses one byte of space. Which means they cannot contain more than 256 characters in each font. Most languages use single-byte fonts.
Double Byte Font
Double byte fonts are where each character of that font uses two bytes. Languages that have complicated letters use double-byte fonts. Such languages are Chinese, Japanese, Hebrew, etc.
How to Fix the “Unsupported Fonts” Error in PowerPoint?
‘Unsupported fonts’ is a common problem seen among PowerPoint users. If you like a specific font in your presentation and that font is not installed in your colleague’s computer or device, he can face the ‘unsupported fonts’ error when he tries to open the file. This can cause some confusion because the file works on your end but malfunctions in other devices.
There are two solutions to this problem. I am going to talk about both of those:
Method 1 – Embed the Fonts
The best solution is embedding fonts in your file. This will make sure the file runs not only on your colleague’s device but also on any device including mobile phones. Whoever you are sharing the file with won’t have to separately install fonts on their device.
Method 2 – Install the Specific Font on your Computer
Embedding fonts increases the file size. If you are using double-byte fonts that increase the size even more. Due to the large size, sharing files can become a problem. In such cases, if you know which fonts have been used in the file, you can then just install those specific fonts on your device to open the file.
Alternative Option – Replace the Fonts
If you don’t want to install specific fonts and work with what you have, you can replace the fonts. First of all, save the file .XML format. The open with ‘Notepad’. Click on Edit>Replace. In the ‘Find what’ box, write the fonts that you want to replace. In the ‘Replace with’ box, write the name of the font that you want to replace it with.
Then click on the ‘Replace All’ button. Repeat the process until you replace every type of font used in the file. Note that this method also works to change double-byte fonts into single-byte fonts.
How to Embed Fonts in PowerPoint
No matter how many fonts you use in your PowerPoint file; you can embed them in the file to make sure the file is accessible on any device.
I actually wrote a detailed post on how to embed fonts in PowerPoint. Be sure to check it out!
I’m also sharing the key steps to embed the fonts in PowerPoint below:
- After finishing your project, click on the ‘File’ tab in the top left.
- Select the ‘Save as’ option.
- Double click on the location that you want to save.
- Go left of the ‘Save’ button, click on the ‘Tools’
- Click on ‘Save options’ from the dropdown menu.
- In the ‘Preserve fidelity when sharing this presentation’ section, check the ‘Embed fonts in the file’ box.
- You can either select ‘Embed all characters’ or ‘Embed only the characters used in the presentation’ depending on your preference.
- Click ‘OK’, then click ‘Save’ to save the file.
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