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Can You Check Word Count in PowerPoint? [Here’s How!]

Can You Check Word Count in PowerPoint? [Here’s How!]

PowerPoint is a widely used software for creating presentations that include various text elements. However, when it comes to the number of words used in the presentation, users may find it challenging to check the word count.

To check the word count in PowerPoint, click on the “Info” option in the sidebar after going into the “File” tab menu. Then click on the “Show All Properties” option at the bottom right corner of the screen. See the word count next to the “Words” option under the “Properties” section. 

In this article, we will also explore how to check the word count of each slide and the Notes you add to your presentation. Let’s follow the steps below to ensure that your presentation meets the required length or word count!

1. Can You Check Word Count in PowerPoint?

In Microsoft PowerPoint, you can check the word count in a presentation. The “Show All Properties” feature allows you to check the word count in the presentation file. However, the “Word” option in the “Show All Properties” feature allows you to see the combined word count of all the slides along with the notes in the open PowerPoint presentation file.

2. How to Check Word Count in PowerPoint?

To check the word count in a presentation in Microsoft PowerPoint, you have to use the “Show All Properties” feature. All you have to do is follow the 4 quick steps.

Step-1: Click on the “File” tab

The first step is to open the “File” menu. To do so, click on the “File” tab which is the first option in the menu ribbon located at the top of the screen.

Step-2: Click on the “Info” option

The next step is to click on the “Info” option in the sidebar located on the left side of the screen in the “File” menu.

Step-3: Click on the “Show All Properties” option

In the “Info” screen, you have to now scroll to the bottom. Then click on the “Show All Properties” option at the bottom right corner of the screen.

Step-4: Find the Word Count

In the right column of the “Info” screen, you can now see the “Properties” section. You can find the word count next to the “Words” option under the “Properties” section.

2.1 How to Check Word Count in PowerPoint on Mac?

On a Mac device, you can easily check the word count of a Microsoft PowerPoint presentation using the “Properties” option. To check the word count, follow the 3 easy steps.

Step-1: Click on the “File” menu

At the top of the screen, click on the “File” menu. This will open a dropdown menu.

Step-2: Click on the “Properties” option

In the dropdown menu under the “File” tab, click on the “Properties” option. This will open the “Properties” dialog box.

Step-3: Click on the “Statistics” tab

In the “Properties” dialog box, you have to now click on the “Statistics” tab at the top. You can now see the word count next to the “Words” option in the “Statistics” box in the “Properties” dialog box.

2.3 How to Check Word Count in PowerPoint on Web?

In Microsoft PowerPoint for Web, there are no available options that allow you to check the word count of the text in the presentation file or the slide. The word count option in the “Properties” feature is not available for the Web application.

To view the word count in PowerPoint for the Web, you have to first download it to your device. Follow the 3 simple steps.

Step-1: Click on the “File” tab

In the PowerPoint for Web application, click on the “File” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Save As” option

In the “File” menu on the left side of the screen, click on the “Save As” option. Then click on the “Download a Copy” option under the “Save As” column. This will download a copy of the presentation to your device.

Step-3: Open the PowerPoint presentation

The next step is to open the downloaded PowerPoint presentation file on your device. Then all you have to do is follow the steps mentioned in section 2 to check the word count of the presentation.

3. How to Check Word Count Per Slide in Powerpoint?

You cannot check the word count of each slide separately in Microsoft PowerPoint. Unfortunately, there is no option available that allows you to check the word count per slide in a presentation file. The “Words” option in the “Properties” feature allows you to check only the word count of the entire presentation together.

4. How to Check Word Count of Notes in PowerPoint?

In Microsoft PowerPoint, you cannot check the word count of the notes separately. However, you can export the notes to a Microsoft Word file and then check the word count. To do so, follow the 5 simple steps.

Step-1: Click on the “File” tab

In the menu ribbon located at the top of the screen, click on the “File” tab. It will open the “File” menu.

Step-2: Click on the “Export” option

In the sidebar on the left side of the screen in the “File” menu, click on the “Export” option.

Step-3: Click on the “Create Handouts” option

In the left column of the “Export” screen, click on the “Create Handouts” option. Then click on the “Create Handouts” button in the right column under the “Create Handouts in Microsoft Word” section.

Step-4: Click on the “Paste” option

In the “Send to Microsoft Word” dialog box, select your preferred notes layout. Then click on the “Paste” option at the bottom of the dialog box. Click on the “OK” button to export the notes to Microsoft Word document.

Step-5: Click on the “Words” option

The Microsoft Word document containing the notes will automatically open. At the bottom left corner of the document, click on the “Words” option. It will open the “Word Count” dialog box where you can check the word count and other statistics of the PowerPoint notes.

5. How to Check the Number of Paragraphs in PowerPoint?

By viewing the “Properties” in Microsoft PowerPoint, you can check the number of paragraphs in the presentation. All you have to do is follow the 4 easy steps.

Step-1: Click on the “File” tab

The first step is to click on the “File” tab which is the first option in the menu ribbon located at the top of the screen.

Step-2: Click on the “Info” option

In the “File” menu, click on the “Info” option from the sidebar on the left side of the screen.

Step-3: Click on the “Properties” option

The next step is to click on the “Properties” option at the top of the right column in the “Info” screen. Then click on the “Advanced Properties” option in the dropdown menu under the “Properties” option.

Step-4: Click on the “Statistics” option

In the “Properties” dialog box, click on the “Statistics” tab at the top. Now you can see the total number of paragraphs in the presentation in the “Statistics” box in the dialog box.