If you are a control freak like me, chances are you get annoyed every time someone uses the wrong text case in your PowerPoint presentation. I dislike the pain-in-the-rear type of unnecessary task of going back and changing the way text is written on the slides; especially when you have to change just one character in a word!
This is where the feature to change the text case in PowerPoint comes in handy!
To change the text case in PowerPoint, first, select the text on your slide. Then, click on the “Home” tab. Next, click on the “Change Case” option in the “Fonts” group on the ribbon. Choose the type of text case you prefer and select it from the dropdown to apply the setting.
In this article, we shall understand the text casing in PowerPoint, the various options available, and how to change the case of text from one type to another!
So, let’s get started!
1. How to Change Text Case in PowerPoint
Let’s get straight to the point. How do you change the case of text in PowerPoint?
To do so, you can use the “Change Case” feature in the “Home” menu, or simply use the keyboard shortcut.
Although I may have given you the short answer earlier in the article, let’s take a look at all the different methods in a step-by-step manner.
Method 1 – Using the “Home” Tab
To change the case of a text in a slide, you have to first select the text. Then click on the “Change Case” option which is the “Aa” icon in the “Font” group on the “Home” tab in PowerPoint.
Now all you have to do is select your preferred text case from the dropdown menu.
1b. Method 2 – Change Text Case Using Keyboard Shortcut
Besides the “Home” tab, you can also use the keyboard shortcut to quickly change the case of your text. All you have to do is press the “Shift+F3” keys on your keyboard.
The case will change between “Uppercase”, “Lowercase”, and “Sentence case” options. Keep pressing the keys until the text changes to your preferred case.
1c. Method 3 – Using the Font Dialog Box
The “Font” dialog box in PowerPoint contains advanced font settings. To change the case of a text using the “Font” dialog box, follow the 2 simple steps.
Step-1: Click on the dialog launcher
In the open slide, you have to first select the text for which you want to change the case. Then click on the font dialog launcher icon.
It looks like a square with an arrow and is located at the bottom right corner of the “Font” group in the “Home” tab to open the “Font” dialog box.
Step-2: Click on your preferred case
In the “Font” dialog box, there are two case options available: “Small Caps” and “All Caps”. Select your preferred case and then click on the “OK” button at the bottom of the dialog box (as shown in the image in step 1).
2. Text Case Options in PowerPoint
There are multiple text case options provided in PowerPoint giving you the flexibility to change the text case without having to delete and retype the sentence when formatting text in PowerPoint.
Under the “Change Case” option in PowerPoint, there are five case options: “Sentence Case”, “Lower Case”, “Upper Case”, “Capitalize Each Word” and “Toggle Case”.
Let’s take a look at each of these options one by one.
2a. Sentence Case
The “Sentence Case” option will change the text case into the standard case for a sentence. That is, the first letter of the first word of each sentence will be capitalized while the rest of the sentence will be in lower case.
2b. Lower Case
The second option, “Lower Case”, will turn the text box into lowercase. Each letter inside the selected text box will thus become a lowercase letter.
2c. Upper Case
The “Upper Case” option in the “Change Case” dropdown menu will capitalize the entire text. When you click on the option, every letter inside the selected text box will be turned into uppercase letters no matter how you typed them.
2d. Capitalize Each Word
The “Capitalize Each Word” option is the best suitable for titles. You can click on this text case option to capitalize the first letter of each word. The letters following the first letter in every word will be lowercase.
2e. Toggle Case
The “Toggle Case” option is the last option in the PowerPoint “Change Case” feature. As the name suggests, this option will toggle or reverse the original case.
This means the letters that you typed in lowercase will turn into uppercase. Likewise, the letters typed in uppercase will be reversed into lowercase letters.
Now, let’s take a few examples of how you would change the case of text from one option to the other.
3. How to Change Text to Sentence Case in PowerPoint?
To change the text case in PowerPoint to a sentence case, you have to first select the text on the slide. Then click on the “Change Case” option which is the “Aa” icon in the “Font” group of the “Home” menu.
In the dropdown menu under “Change Case”, click on the “Sentence case” option.
4. How to Change Capital Letters to Lower Case in PowerPoint?
To change capital letters to lowercase letters in PowerPoint, first select the capital letters. Then click on the “Change Case” option in the “Home” tab to open a dropdown menu. Click on the “lowercase” option in the dropdown menu.
5. How to Change Upper Case to Lower Case in PowerPoint?
You can quickly change the uppercase letters to lowercase within a selected text box in PowerPoint. First, select the text that is written in capital letters or “Upper Case”
Then, all you have to do is click on the “Change Case” icon in the “Font” group of the “Home” menu. Then select the “lowercase” option from the “Change Case” dropdown menu.
6. How to Stop Automatic Capitalization of Text in PowerPoint?
Microsoft PowerPoint has proofing features that automatically capitalize letters to make your text grammatically correct. To stop the automatic capitalization of text, follow the 4 easy steps.
Step-1: Click on “Options”
In the menu ribbon located at the top of the screen, click on the “File” tab. This will open the backstage view in PowerPoint. Now, click on the “Options” menu to open the “PowerPoint Options” dialog box.
Step-2: Click on the “Proofing” option
Now click on the “Proofing” option from the sidebar on the left side of the “PowerPoint Options” dialog box. Then click on the “AutoCorrect Options” button in the “Proofing” screen to launch the “AutoCorrect” dialog.
Step-3: Unselect the capitalization options
In the “AutoCorrect” dialog box, click on all the capitalize options. The checkmark before each option will disappear as they are disabled.
Step-4: Click on the “OK” buttons
Now all you have to do is click on the “OK” button at the bottom of the “AutoCorrect” dialog box. Then click on the “OK” button at the bottom of the “PowerPoint Options” dialog box (as shown in the image in step 3).
7. How to Insert Drop Cap in PowerPoint?
Unlike Microsoft Word, PowerPoint presentations do not have the “Drop Cap” feature. However, you can create your own drop cap in a PowerPoint text box.
You can read about all the methods to create your own drop cap in my article here. To create a drop cap without opening other software, follow the 5 simple steps.
Step-1: “Cut” the first letter
The first step is to select the first letter of the paragraph where you want to add the drop cap. Then “Right Click” on the letter and select the “Cut” option from the right-click menu.
Alternatively, you can press the “Ctrl+X” keys on your keyboard.
Step-2: Press the “Tab” key
The next step is to increase the indentation of the first two lines of the paragraph.
To do so, click on the beginning of the first line and press the “Tab” key on your keyboard. Then repeat the step for the second line.
Step-3: Click on the “Paste” option
Now you have to click anywhere on the slide to deselect the text box. Then click on the down arrow under the “Paste” button in the “Clipboard” group of the “Home” tab.
Click on the “Keep Source Formatting” option under the “Paste” button to paste the copied text in a new text box.
Step-4: Click on “Increase Font Size”
The next step is to click on the new text box and drag it to the indented space that you created in the original text box.
Then click on the “Increase Font Size” button in the “Font” group under the “Home” tab repeatedly until the text reaches the desired size.
You can alternatively press the “Ctrl+Shift+>” keys on your keyboard repeatedly.
Step-5: Click on the “Group” option
The text boxes together will now look like a drop cap. Now all you have to do is select the two text boxes and click on the “Arrange” button in the “Home” menu. From the dropdown menu, click on the “Group” option to fix the text in position.
Credit to benzoix (on Freepik) for the featured image of this article (further edited).